Orion Print Management Blog

Traditionally invoices are generated by your ERP/Accounting software and distributed by email to your suppliers. With the digital age this is about to take a quantum leap with Peppol e-invoicing. Peppol stands for “Pan-European Public Procurement Online,” and it is an international network that facilitates secure and standardised electronic invoicing which has been in use in Europe and the US for over 10 years and has arrived in Australia.

Australian Taxation Office

The Australian Taxation Office (ATO) has been a strong advocate of Peppol e-invoicing and has taken steps to promote its adoption among businesses. The ATO has been working with various stakeholders, including software providers and businesses, to ensure the seamless integration of Peppol into existing accounting and invoicing systems. Whilst Peppol e-invoicing has not been mandated for all business some government agencies require their suppliers to use Peppol for invoicing purposes. The Government agencies can be found on the ATO Website https://www.ato.gov.au/Business/eInvoicing/eInvoicing-for-government/eInvoicing-enabled-agencies/ If you supply to any of these agencies please call us to show you how to get set up.

So what is Peppol E-Invoicing?

Peppol e-invoicing is a standardised method of sending and receiving electronic invoices between businesses. It is based on a set of open, interoperable, and secure standards, ensuring seamless communication between different systems and software. The Peppol network acts as a digital bridge, connecting buyers and suppliers across various industries and countries.

How Does Peppol E-Invoicing Work?

1. Registration: To participate in the Peppol network, businesses need to register with a Peppol Access Point. Access Points serve as gateways that facilitate the transmission of e-invoices between trading partners.
2. Invoice Generation: Once registered, businesses can create their electronic invoices using their existing accounting or invoicing software. The invoices are then converted into the Peppol-compliant format by the Access Point.
3. Transmission: The Access Point routes the e-invoice securely to the recipient’s Access Point, ensuring end-to-end encryption and data privacy.
4. Invoice Reception: The recipient’s Access Point receives the e-invoice and converts it into a format compatible with the recipient’s accounting or ERP system.

Invoice Processing: The recipient’s system processes the e-invoice automatically, updating the accounts payable or receivable accordingly.

Key Benefits of Peppol E-Invoicing

1. Time and Cost Savings: Peppol e-invoicing eliminates the need for manual data entry and paper-based processes. Businesses save time and resources, reducing administrative costs and minimising the risk of errors.
2. Faster Payment Cycles: E-invoices reach recipients instantly, speeding up the payment process. This helps improve cash flow and strengthens business relationships.
3. Increased Accuracy: Manual data entry can lead to errors in invoices, causing delays and disputes. Peppol e-invoicing ensures accurate data transfer, reducing the likelihood of payment delays and improving trust between trading partners.
4. Global Interoperability: Peppol’s open and standardised approach makes it easy for businesses to connect and transact with partners from different countries, eliminating barriers to international trade.
5. Enhanced Security: The Peppol network employs robust security measures, including encryption and authentication protocols, to protect sensitive financial information during transmission.
6. Environmentally Friendly: By reducing paper usage and manual handling of invoices, Peppol e-invoicing contributes to a more sustainable business environment.

Peppol e-invoicing represents a significant leap forward in the realm of digital business transactions. Its standardised approach, global interoperability, and emphasis on security make it an invaluable tool for businesses seeking to streamline their operations, improve efficiency, and enhance collaboration with partners worldwide. Embracing Peppol e-invoicing not only simplifies invoicing processes but also sets the stage for a more connected and sustainable future in the world of business.

For more information and how you can take advantage of this new solution, please contact your us and we would be happy to assist.

The brick-and-mortar workplace is on the decline, with many companies allowing their staff to work away from the office at least part of the time. A pre-COVID 19 study found that 53 percent of professionals globally work remotely for at least half of the week, now its estimated at +90%.

Why are so many businesses allowing their employees to work remotely? Because it’s a win-win situation for everyone involved, as both sides benefit from remote work. Here’s how.

Increased productivity: Despite what many bosses think, studies show that remote employees are actually more productive than their counterparts in the office. Remote workers have fewer distractions to deal with, are more comfortable, and are more inclined to work outside of normal business hours. All of this adds up to more work being accomplished.

Improved morale: Eliminating commutes and incessant distractions lowers employee stress levels. Working from home also leads to better work-life balance, lower absenteeism, and reduced burnout rates. Mentally and physically healthier employees are more effective, and research reveals that remote work leads to increased engagement.

More eco-friendly: Working remotely is better for the environment. Telecommuting naturally reduces pollution and fuel consumption by eliminating trips to and from the office, while working from home results in less electricity, paper, and plastic used than in the office.

Less costly: Happier, healthier employees lead to less turnover, which any business owner knows will save them the money it costs to hire and train new workers. Having fewer employees in the office also reduces overhead and operating costs through reduced monthly rent, utilities, and supply costs. Modern employees have a strong desire to work remotely, especially the Millennial workforce. While these employees personally benefit from it, they aren’t the only ones this model is advantageous to. Businesses have begun to see the value in allowing their staffs to work outside of the office as well, which is why this trend will only continue to grow.

If you need assistance in creating a home office, please feel free to contact us on 1300 567456 or info@orionprint.com.au